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Bid Number: RFP 23-005
Bid Title: RFP 23-005 Host for SEC Baseball FanFest
Category: Services - Professional and Technical
Status: Awarded




Host for SEC Baseball FanFest

The City of Hoover is requesting proposals from organizations interested in hosting and managing the 2023 and 2024 SEC Baseball FanFest – RFP #23-005. Sealed proposals must be submitted to and received by the following date, time, and location:

Wednesday, February 22, 2023 no later than 5:00 p.m. CDT

The Office of the City Clerk

Hoover City Hall

100 Municipal Lane

Hoover, AL 35216

The Host for SEC Baseball FanFest contract, if awarded, will be awarded to the organization that submits the best proposal as evidenced by: (1) Completed Proposal Forms submitted in accordance with the Request For Proposal (RFP) Instructions and in accordance with other specifications within the RFP Documents; (2) The presence or absence of special conditions or qualifications made by the Proposer; and (3) The City’s evaluation of proposals based on specifications described within the RFP Documents.

The City of Hoover reserves the right to reject any or all Proposals, to waive any informality in any Proposal submitted, and to accept any Proposal that is considered to be in the City’s best interest. All Proposals submitted shall remain valid for a period of ninety (90) calendar days after the date that such Proposals were opened.

The City of Hoover hereby notifies all Proposers that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises (DBEs) will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, gender, religion, age, disability, marital status or national origin in consideration for an award.

The attention of Proposers is called to the provisions of Section 31-13-9, Code of Alabama 1975 relating to Immigration Law compliance and documentation thereof (i.e. participation in the Federal E-Verify program). The successful Proposer will be required to sign a contract that includes the following provision related to Immigration: "By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment or continue to employ an unauthorized alien within the state of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom."

Please direct all inquires regarding this Request for Proposal to Tina Di Clemente, Purchasing Officer, by email at  no later than 5:00 pm on Wednesday, February 15, 2023. Answers to all questions, clarifications, corrections, and/or additions to the RFP Documents will be posted as Addenda on the City’s website no later than 5:00 pm on Friday, February 17, 2023.

Wendy Dickerson

City Clerk

Publication Date/Time:
2/3/2023 10:30 AM
Closing Date/Time:
2/22/2023 2:00 PM
Submittal Information:
City Clerk's Office, Hoover City Hall, 100 Municipal Lane, Hoover, AL 35216
Addendum Date/Time:
February 17, 2023
Pre-bid Meeting:
Contact Person:
Tina Di Clemente
Purchasing Officer
Download Available:
Yes - See links below
Related Documents:

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